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J-1 Scholar and Student Intern: National Jewish Health or Denver Health and Hospital Association

J-1 Scholar Exchange Visitor Program Overview

Use these instructions for

  • New Scholar
    • A prospective employee/visitor who will come to U.S. from abroad; or
    • A current employee/visitor in another immigration status who will become J-1
    • A prospective employee/visitor who is already in the U.S. as a J-1 scholar and will transfer their J-1 sponsorship from another J-1 program sponsor to the University of Colorado Denver | Anschutz Medical Campus.
  • Current Scholar
    • Extend within the maximum time limit
    • Amendment
      • A current employee who will
        • Change faculty supervisor
        • Change or add a site of activity (work location, lab, department, etc.)
        • Change academic objective
        • Change FTE
        • Receive a salary reduction
        • Change eligibility for employee health insurance
      • A current non-employee who will
        • Change faculty supervisor
        • Change or add a site of activity (work location, lab, department, etc.)
        • Change academic objective
        • Change funding source
        • Be hired as an employee

J-1 Category

Typical Title

J-1 Activity

J-1 Length of stay

Research Scholar

· Post-Doctoral Fellow

· Visiting research or research affiliate title

research, observe, or consult and the possibility to teach or lecture

(can include MDs with no patient contact/care)

3 weeks to 5 years

Professor

 Visiting faculty title

teach, lecture, observe, or consult and the possibility to research

(can include MDs with no patient contact/care)

3 weeks to 5 years

Short-term Scholar

Any of the above or other visiting title

lecture, observe, consult, train, or demonstrate special skills

Up to 6 months

Specialist

Temporary title

observe, consult, or demonstrate special knowledge or skills

3 weeks to 1 year

Steps to request Form DS-2019 for a J-1 Scholar

1

Step One

  • Collect information about appointment or invitation
  • Obtain signatures on required documents
  • Collect proof of English Language Proficiency
  • Collect proof of financial support if non-employee
2

Step Two

  • Complete DS-2019 Online Request Form
3

Step Three

  • New Scholar: Within 10 business days ISSS issues Form DS-2019 and emails it to the prospective scholar and copies the HRBP
  • Transfer-in Scholar: ISSS issues Form DS-2019 after the transfer date, emails it to the scholar and copies the HRBP
4

Step Four

  • Scholar applies for visa (J-1 transfer scholars, and Canadian and Bermudan citizens exempt)
  • Scholar makes travel arrangements and arrives at the university

New or Transfer-In Scholar

Extend or Amend the stay of a current J-1 Scholar

Scholar Departure

For record-keeping and immigration reporting purposes, International Student & Scholar Services needs to know when the J-1 Scholar or Student Intern leaves National Jewish Health or DHHA and completes J-1 status.

Complete the J-1 Scholar Departure Form within 2-3 weeks prior to the scholar's departure. The form should be completed by the HR Business Partner or contact for the department.

After submission of the form, short surveys will be sent to faculty host and J-1 scholar about their experience during the J-1 program at the University of Colorado Denver | Anschutz Medical Campus. ISSS uses the information to evaluate the J program and to report to the U.S. Department of State as required by federal regulation.

J-1 Scholar Departure Form

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