Overview for HR Business Partners and Host Units

J-1 Exchange Visitor Program

Overview of Process, Timeline and Costs for a New and Transfer J-1 Scholar or Student Intern

     
Unit Submits Request
 
HR business partner prepares and submits request including export control to ISSS at least 2-3 months in advance of proposed start date for someone outside the U.S. and at least 1 month in advance for a J-1 transfer.
Timeline:
HR Business Partner:
1-3 weeks
Cost: None

ISSS Issues
Form DS-2019

If the request is complete, ISSS issues Form(s) DS-2019 and emails the form(s) to the prospective scholar or student intern.
Timeline:
ISSS:
Within 10 business days after receiving a complete request
Cost: None

 

Scholar or Student Intern Applies for Visa
The scholar or student intern submits their visa application and schedules their interview

(J transfers, Canadian & Bermudan citizens exempt from visa)
Timeline:
Consulate:
Varies greatly
(Visa Appointment Wait Times)
Costs:

$220 SEVIS fee paid by scholar/student intern or host unit (J transfers exempt) 

$185 machine-readable visa fee paid by scholar/student intern or host unit if the scholar or student intern is coming from outside the U.S

 

Scholar or Student Intern Arranges Travel & Arrives
The scholar or student intern makes their travel arrangements and arrives at the university
Timeline:
Scholar or Student Intern:
Varies
Cost: travel paid by scholar, student intern, or host unit

*Note that the last two steps do not apply to J-1 scholars transferring their J sponsorship to the university.

In the J-1 Request for Form DS-2019 (please select an option under "Next Steps" on this page to find the link) you will choose the J-1 category and title appropriate to the activity and length of stay of the prospective scholar.

J-1 Category

Common University Titles*

J-1 Activity

J-1 Length of stay**

Research Scholar

Paid

  • Post-Doctoral Fellow
  • Visiting Research Assoc.
  • Visiting Researcher

Unpaid: Research Affiliate

research, observe, or consult and the possibility to teach or lecture (can include MDs with no patient contact/care)

3 weeks to 5 years

Professor

Visiting faculty title

teach, lecture, observe, or consult and the possibility to research

(can include MDs with no patient contact/care)

3 weeks to 5 years

Short-term Scholar

Any of the above or other visiting title

lecture, observe, consult, train, or demonstrate special skills (can include MDs with no patient contact/care)

Up to 6 months with no extensions

Specialist

Paid or Unpaid

  • Choose based on specific duties

observe, consult, or demonstrate special knowledge or skills

3 weeks to 1 year

Student Intern

Paid: Student Stipend

Unpaid: Research Affiliate

Undergraduate research or training

3 weeks to 1 year

Alien physician

(administered by Graduate Medical Education, not ISSS)

ECFMG Alien Physicians

     

 

Medical residency or fellowship

Up to 7 years

*See the Benefit Eligibility Matrix for job codes, job titles and title definitions.

* *J-1 lengths of stay do not replace university policy on appointment time limits. See

  • Equal Pay for Equal Work Act Posting Guidance for Visiting Faculty Appointments
    • Maximum appointment of 9 months (Denver) or one year (Anschutz)and where conversion to a regular appointment is not expected.
    • When visiting positions are posted, appointments are limited to 2 academic years (Denver) and 2 years (Anschutz).
  • Anschutz Policy for Research Postdoctoral Fellows/Trainees
    • Maximum of five years of postdoctoral experience.
    • Petition the dean of the school/college in which the faculty mentor has their primary appointment for an extension.

CU Denver also hosts Fulbright scholars and other scholars sponsored by 3rd parties.

 

  • No Tenured Positions: J-1 Exchange Visitors may not hold tenured or tenure-eligible faculty positions.
  • Patient Contact and Care: Only J-1 Exchange Visitors in the alien physician category who are formally enrolled in a Graduate Medical Education program and sponsored by the Education Commission on Foreign Medical Graduates (ECFMG) can have direct patient contact or patient care responsibilities. J-1 scholars in other categories may not touch any patient or provide patient care. Failure to comply risks the J-1 scholar’s status and the University’s authority to sponsor the J-1 program.
  • Bars to Repeat Participation: 12- and 24-month bars
  • English Language Proficiency
  • Minimum Financial Support and Cost of Living
  • In-Person Requirement
  • Cultural Component: The host unit agrees to provide cross-cultural activities, encourage participation in activities and facilitate exposure to American society, culture and institutions.

 

Next Steps:

International Student & Scholar Services

International Students

CU Denver

Student Commons Building

1201 Larimer Street

Suite 1119

Denver, CO 80204


International Scholars

CU Denver

Lawrence Street Center

1380 Lawrence Street

Suite 932

Denver, CO 80204


International Students & Scholars

CU Anschutz

Fitzsimons Building

13001 East 17th Place

Ground Floor: STE. EG305, EG305A, and EG306

Aurora, CO 80045


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