Census date is the 12th day of the spring and fall semesters and the 8th
day of the summer term. These rosters will be produced immediately
following these dates.
Students must file an application for a diploma with their college at
the beginning of the semester they plan to graduate. Details regarding
diplomas will be sent to the student after their name has been submitted
to the Office of the Registrar by the college. Diplomas take
approximately three months after the end of the semester to be printed.
Students needing copies of transcripts submitted to us from other
institutions for admissions purposes can use the same request procedure
as used to request CU transcripts. The copy provided will be unofficial
and can be mailed or held for pickup in the Student Service Center.
The Family Educational Rights and Privacy Act (FERPA) prohibits the
release of any information about a student, except information
classified as directory information to any person outside the university
community or to any university personnel without a legitimate
educational reason to know.
Some students have requested that even directory information not be
released about them. This will appear on the web student record as
"Information Release Restrictions: Withholding of information as allowed
Please call the Registrar's Office at 303-315-2600 if you have any questions about this regulation.
The Health Insurance Portability and Accountability Act (HIPAA) of 1996
requires that we establish new policies and procedures to ensure patient
confidentiality and the security of patient information. Preparing for
HIPAA will benefit both you as individual employees as well as the
institution's compliance with federal regulations.
HIPAA will impact CU Anschutz in various ways.
Patient records (including shadow records), human subjects research
records, and marketing demographics that contain health information are a
few examples of the ways in which we will fall under HIPAA’s
regulation. Responsibility for HIPAA compliance is being coordinated by
the Office of Regulatory Compliance under the direction of Assistant
Vice Chancellor of Regulatory Compliance Angela R. Charboneau Wishon.
As we strive to be an inclusive community, CU is rolling out a series
of enhancements that will allow students to identify their preferred
name, gender identity, and/or sexual orientation if they choose.
Official records and accounts must display a student's primary (legal)
name. However, students may choose to set a preferred first and/or
middle name in their self-service portal that will display in
CU-approved university systems and records.
For a list of systems using preferred names, update your personal information.
CU students have the option of identifying their pronouns in their
self-service portal. When provided, it's important for faculty and staff
to know and use a student's identified pronouns rather than make an
assumption based on the student's name or appearance.
Asking for and correctly using someone's pronouns shows your
acknowledgment and respect for their gender identity.
Student-identified pronouns are available to authorized faculty and
staff members in Campus Solutions in the following areas:
Admin Class Rosters – Curriculum Management > Class Roster > Class Roster
Faculty Center Class and Grade rosters – Accessible from UCDAccess under Teaching Tools via the Go to Faculty Center link
Advisee Roster – Self Service > Advisor Center > My Advisees
If you don't have access to this information, it is appropriate to ask
the student what pronouns they use.
If a student has provided their pronoun information to the university
and you or another faculty or staff member forgets to use it, simply
apologize and remember to use their correct pronouns moving forward.
Encourage others to do the same.
Gender Identity & Sexual Orientation
On or around August 30, 2018, CU students will have the option to identify
their gender identity (which may or may not match their sex assigned at
birth) and their sexual orientation in their self-service portal. By
understanding our student population, we can better promote and foster
an environment that helps all students feel comfortable and succeed.
While sex (at birth) is required for compliance with select business
processes, providing gender identity and sexual orientation information
is always optional for students.
Students may enter, edit, or remove this
data at any time through the student portal. If students choose to
provide this information, only faculty and staff with both a legitimate
educational interest and provisioning approval at the appropriate security level may view it.
Registration is one of the primary functions coordinated by this
office. Registration begins several months in advance of the first day
of classes. Summer and fall semester registration begins in early April.
Registration for spring semester begins in mid-November.
Students are sent an e-mail "invitation to register" that indicates the first date and time when they can use UCDAccess.
These time assignments are based on credit hours completed and are in
progress with graduate students receiving the earliest assignments. Time
assignments are used to control registration during the first 17 days.
Time assignment checking is then turned off and registration continues
on a first-come, first-served basis through census date, the drop/add
deadline. Students must confirm their registration by making payment
arrangements by the published deadlines with the Bursar or be dropped
from their classes.
The vast majority of registrations are done through the UCDAccess
web registration system. Some registrations or adjustments to
registrations must be completed on paper with the appropriate
signatures. Schedule adjustment forms are used for credit overload,
pass/fail or no-credit options, closed classes and adding/dropping
classes after the deadline. Special processing forms are used for
practicums, independent study, thesis hours, special studies, and
variable credit. Students are required to complete a contract and have
the instructor and dean's signature. Both forms are available at the
Student Service Center in the North Classroom Building.
Concurrent/inter-institutional registration: On a space-available
basis, students registered in degree programs are eligible to register
for classes at another CU campus (concurrent) or at participating
community colleges (inter-institutional - undergraduate only). Both types
of registration are assessed CU Denver tuition. See the schedule of
courses for deadlines and additional information.
Students can obtain a copy of their individual class schedule using UCDAccess.
Students are required to submit a copy of their class schedule or
tuition bill to obtain a student ID card. Faculty have access to this
information via the Student Information System.
Lynx Central personnel are cross trained so they can assist students with
most admission, registration, billing, and financial aid
questions/problems in a central location. Students can obtain and return
application materials, registration forms, financial aid materials,
etc. Pick up scholarship, grant, and loan disbursements at Lynx
Central. Lynx Central is located in the lobby of the Students Commons
Building at 1201 Larimer St.
The National Student Loan Clearinghouse
provides enrollment status information to guaranty agencies, lenders,
and holders. Tapes are sent to the clearinghouse as of the first day of
classes, census date, after the final deadline to withdraw (10th week)
and after the end of the term. Students who receive loan deferment forms
from their lenders, or those in need of enrollment verification for
other purposes can submit their forms or requests at the Student Service
Center in the North Classroom. Most requests can be processed within
two to three working days.