Success Stories

The Adobe Licensing Project, managed by the Office of Information Technology (OIT) Project Management Office at CU Denver, epitomizes a success in navigating challenges to enhance university operations. Originating from the impending expiration of CU Denver's Adobe licensing contract, the project embarked on a mission to secure a new agreement aligning with institutional requirements while achieving significant cost savings.

Throughout the negotiation process, OIT provided focused effort during contract renegotiation, culminating in a new agreement that delivered substantial financial benefits to the university. Despite encountering technical hurdles, particularly in devising novel registration and payment protocols, the project team adeptly crafted user-friendly processes for license acquisition and payment facilitation. Concurrently, a tailored chargeback system and streamlined procedures were established to cater to departmental needs and licensing in lab environments.

A key aspect of the project's success was the emphasis on effective communication and collaboration strategies. The communications team ensured successful transitions for end-users and mitigated potential issues with data integrity during the migration. Collaboration emerged as a cornerstone of the project between cross-divisional teams within CU Denver and CU Anschutz OIT, and with the outstanding support of departmental IT administrators to ensure license access for faculty and staff, and for the student laboratories. Finally, the project delivered an ongoing licensing management plan, establishing a defined foundation for managing the CU Denver Adobe licensing program and negotiating future Adobe licensing contracts.

In summation, the Adobe Licensing Project underscores the significance of progressive planning, collaborative teamwork, and effective communication in driving successful organizational initiatives. Through meticulous execution and dedication, the project team delivered tangible benefits to CU Denver, exemplifying a model of excellence in project management and institutional stewardship.