SharePoint Training

Working with document libraries is one of the most common things you will do in SharePoint Online.  Document libraries function similarly to one drive or other file systems, where you can upload files and documents.  You can manage the structure of a document library using folders.  The video below will walk through the steps to add files to a document library on SharePoint.

Adding a file to your library

There are several ways to share files and content from SharePoint Online to other people.  This can be the sharing of a link to someone that already has permissions to the site you are sharing from, or you can share specific content to a user that does not already have access to the site.  The video below provides information on how to share content with others.

Sharing items

Sometimes you may work somewhere where you do not have a good or reliable internet connection.  In these instances, it may be necessary to download a document from SharePoint Online to your local computer.  The video below details the steps to download documents from SharePoint Online to your local computer for when you need to work offline.

Downloading documents to your computer

Lists are a powerful tool within SharePoint Online to arrange and collect data.  While libraries are used to store documents, the main purpose of a list is to store and collect information in the form of "metadata".  This could be an intake form, training log, task list, user directory, and much much more!  The video below will walk you through how to create a custom list and add additional fields to the list.

Skillsoft: 

• Creating a custom list
  

Panopto Guided Walkthroughs: 

• Creating and updating a list
  • Creating a Calendar
• Embedding a list on a page

Inserting an image

Sharing an online video

Skillsoft Videos:

• Adding Web Parts
• Editing a Web Part

Panopto Guided Walkthroughs:

• Webparts 101
• List web part

Creating and adding structure to a page is how you engage users and guide them to the appropriate resources.  The videos below show you how to edit and add structural components to a SharePoint Online page.  There are two main types of SharePoint Online site, team sites and communication sites.

Skillsoft:

• Adding structure to your page
• Inserting a file
• Adding a hyperlink

Panopto Guided Walkthroughs:

• Editing a page
  • Page Sections
  • Collapsible Sections/Accordions
  • Saving as a draft/publishing
  • Page navigation
  • Changing the theme/look of a site

Document libraries are areas within SharePoint Online where you can store, manage, and collaborate on files.  While SharePoint Online and OneDrive do have very similar functionality, they are used for different business purposes.  I recommend watching the video SharePoint Online or OneDrive for more information:

Skillsoft:

• Creating a library
• Organizing your libraries
• Configuring a library
• Activating version history

Panopto Guided Walkthroughs:

• Document library basics

Permissions are how you control who has access to a SharePoint site and what level of access they have.  The videos below outline how to manage SharePoint Online permissions and go over some common permissions settings.

Skillsoft:

• Sharing items

Panopto Guided Walkthroughs:

• Permissions Overview
  • Granular Permissions
• Granting permissions to everyone with university credentials