Tools and software for working remotely or hybrid. View all Tools and Services for more.
In addition to the options for using Microsoft 365 applications, the university's virtual private network (VPN), or a remote desktop and applications, there are many collaborative productivity tools to allow you to work with colleagues, teachers and fellow students. These tools allow you to have virtual meetings, online chats, soft phones, and connect remotely to your files and campus resources. Take a look at some of these options and please contact the OIT Service Desk if you need additional assistance getting started.
Duo is a multi-factor authentication (MFA) tool required when connecting to campus resources. Using Duo means that an identity thief cannot use a stolen password to access our systems or your personal information without a second proof of your identity. Registration and installation of Duo needs to be completed prior to accessing the university network, Microsoft apps, and the employee and student portals.
Want to work on a project with your colleagues, instructors or other students? Teams, which is part of the Microsoft 365 suite of applications, is a tool for collaborating, communicating, document sharing, and is also approved for use with partners outside the university. Getting started is easy. Install Teams from the Microsoft Office site, view the tool, and click here for additional links to Microsoft Teams training material.
Microsoft Teams is a chat-centered workspace in Microsoft 365. It brings people, conversations, files, and tools into one place, so everyone has instant access to everything — facilitate meetings, chat one-on-one, make audio or video calls, and connect your Teams site to third-party apps safely.
Be sure you have Duo to provide multi-factor authentication (MFA) with Microsoft 365 applications - including Teams - when on-campus or off-campus. OIT recommends using the Microsoft Teams desktop or mobile device application for access to all your Teams from your phone or other mobile device so that you only need to authenticate about every 90 days.
New Update: Microsoft Teams live events are enabled for all university staff, faculty, and students. Live events provide similar functionality to a Zoom Webinar and does not require any additional cost to use. Click on the Calendar in Teams and click on the down arrow next to New meeting to view the Live event option.
Microsoft Teams (Teams) brings together the full breadth and depth of Microsoft 365, to provide a true chat-based hub for teamwork and give customers the opportunity to create a more open, fluid, and digital environment. Teams is built on existing Microsoft technologies woven together by O365 Groups. Teams is built on the Microsoft 365 hyper-scale, enterprise-grade cloud, delivering the advanced security and compliance capabilities Microsoft customers expect.
When the University of Colorado of Denver shares information, internally or externally, it is important that the confidentiality, integrity, and availability of that data be preserved. That is no small task, especially with so many cloud storage options available. Microsoft has entered into a Business Associates Agreement (BAA) with the University of Colorado of Denver. This agreement helps provide university students, faculty, and staff with a tool for collaboration and secure file sharing, Microsoft Teams.
While Teams is configured for HIPAA compliance, you should use caution in the type of data is stored as well as with whom and how the data is shared (same university HIPAA policies and procedures apply).
HIPAA compliance depends on all of us. Please review the following information:
If you have any questions regarding this service, please contact the OIT Service Desk at 303.724.4357.
View Microsoft's live events training material:
Microsoft Teams live events video training
Microsoft Teams live events are an extension of Teams meetings that enable you to schedule and produce events that stream to large online audiences:
Gender pronouns are words that refer to the person you are addressing. Pronouns allow you to address people without using their names. In an inclusive, multi-cultural workplace, addressing people by their preferred pronouns is a simple, yet essential, way to show respect for their gender identity.
How to add your pronouns to your profile card:
Once you’ve added your pronouns, anyone with a @ucdenver.edu and/or @cuanschutz.edu email address will be able to see your pronouns in Teams and in Outlook. Below are steps to guide you through adding your pronouns. For a video walkthrough, please visit this Microsoft Teams Pronouns Guide.
Open your profile card in Teams or Outlook on the web: images below are from Microsoft 365 website.
Teams:
Outlook on the web:
OneDrive for Business is an integral part of Microsoft 365 and provides a place in the cloud where you can store, share, and sync your work files. OneDrive can be used to: store files in a centralized, secure, easy-to-access online location (university accounts have 1 TB of online storage); update those files from any device; and collaborate with others simultaneously through file sharing. Learn more by viewing the tool.
When connecting from off-campus, OIT offers several remote options based on your needs including the university's virtual private network (VPN) and using a remote desktop and applications. Please note that you will be prompted for MFA through Duo during login to the VPN for remote access. See the tool for details on how to set up and log into VPN.
Cisco Jabber can send calls meant for your office phone directly to your laptop or personal computer. Please contact the OIT Service Desk to access this feature and provide the following information for one or more users: Current office phone number, university username, and desk phone current location. If more than one phone line must be accessible, please specify in advance. Click here for the Jabber resource guide.
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