Policies and Guidelines

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  • Policy Number:3030

    Status:Rescinded

    "Named" Spaces Transitions Guidelines

    This policy has been rescinded. 

  • Policy Number:1025

    Status:Approved

    Academic Program Discontinuance

    Regent Policy 4.B requires that each campus have a process for the discontinuance of academic units and degree programs consistent with the CU System Administrative Policy Statement. This policy defines that process.

    Keywords: eliminate terminate termination

  • Policy Number:5001

    Status:Approved

    Acceptable Use of Information Technology Resources

    Sets forth the University's policy with regard to use of and access to CU Denver Campus and CU Anschutz Medical Campus (“the university”) IT Resources including university account use, privacy, computer and network security, legal and ethical use, networking and computing conduct, and software and intellectual property use. Further includes the steps the university may take should this policy be violated.

    Keywords: access Computers Internet Mobile

  • Policy Number:3031

    Status:Approved

    Access and Use of Building Patios, Balconies, Decks and Roofs

    This policy was created to assure safe and secure access to and the use of patios, balconies, decks, and roofs on the university.

    Keywords: code Design public use Security

  • Policy Number:3032A

    Status:Approved

    Access Control and Physical Security Standards - CU Anschutz

    In order to enhance and preserve the personal safety of staff, students, guests, and faculty; secure the physical property and tangible assets of the University; protect campus buildings from unauthorized intrusion; and to protect the integrity of University research, this access control policy is hereby established.

    Keywords: access control badge restricted zones Security

  • Policy Number:2037

    Status:Rescinded

    Accounting for and Deposit of Gifts, 4-14

    This policy has been rescinded. 

  • Policy Number:2008

    Status:Approved

    Accounts Receivable

    The purpose of this policy is to set forth guidelines that are to be followed by departments when selling goods and services on credit to external customers that have a future payment (collection) date.

    Keywords: billing credit goods internal controls payment

  • Policy Number:1013

    Status:Approved

    Administrator’s Salary on Return to the Faculty

    This policy outlines the process for an administrator returning to a faculty or other position to receive compensation commensurate with actual duties and responsibilities and consistent with existing University rules, policies and agreements.

    Keywords: expertise prior experience standing

  • Policy Number:3997

    Status:Approved

    Admittance of Minors to Hazardous Areas

    This is not a campus policy. Rather, a link to the National Institute of Health (NIH) Policy Manual governing the admittance of minors to hazardous areas.

    Keywords: guideline hazardous materials minors

  • Policy Number:3050

    Status:Approved

    Alcohol Service

    The purpose of this policy is to set forth the policy and process regarding serving or selling alcohol on University Property or at University Events.

    Keywords: beer beverage Sales

  • Policy Number:4032

    Status:Approved

    Alternative Work Arrangements and Remote Work Arrangements

    The purpose of this policy is to set forth guidelines for supervisors who wish to implement alternative work arrangements for employees in their unit.

    Keywords: alternative schedule Compressed Schedule COVID-19 Flex Pandemic Remote Working

  • Policy Number:3051

    Status:Approved

    Animals on Campus

    The purpose of this policy is to set the guidelines, requirements, and procedures regarding the presence of animals (i) on the University of Colorado Denver | Anschutz Medical Campus, including the CU South Denver location (“University”) or (ii) at University-sponsored events, programs or activities

    Keywords: cats dogs pets

  • Policy Number:2039A

    Status:Approved

    Anschutz Medical Campus Major Art and Art Donations - CU Anschutz

    This policy will ensure that permanent art installations complement and respect the campus character, are appropriate to its setting, history, traditions, and mission.

    Keywords: art appraisal art installations donors gift

  • Policy Number:4005

    Status:Approved

    Anti-Violence Policy

    This policy is not intended to regulate the content of an individual’s speech but is instead meant to address the manner in which individuals behave.

    4005 - Workplace Violence Incident Report Form

    Keywords: abuse attacks intimidation physical harm threats

  • Policy Number:4014

    Status:Approved

    Applicants for Faculty and Exempt Professional Employment

    In compliance with federal guidelines and state laws concerning employment processes, this applicant guideline is established to ensure fair and equitable treatment of applicants at CU Denver Campus or CU Anschutz Medical Campus.

    Keywords: affiliate applicants application classified positions internal applicant

  • Policy Number:2015

    Status:Approved

    Application and Proposal Approval Process for Sponsored Projects, 4-5

    This policy outlines responsibilities for the approval of University of Colorado Denver | Anschutz Medical Campus applications for extramural funding and program sponsorship.

    2015 - Exhibit B

    2015 - Exhibit C

    Keywords: contract proposals funding grant applications

  • Policy Number:5014

    Status:Approved

    Application Software Acquisition

    This policy addresses the need for identifying software that requires special consideration in its implementation prior to procurement is necessary to ensure appropriate budgeting, awareness, and support.

    Keywords: enterprise Governance Committee IT ITGC network

  • Policy Number:3080

    Status:Approved

    Attended Heating Policy & Procedures (OPP: 103-104)

    This policy establishes the safe use of heating units on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Smoke Appliances Ovens

  • Policy Number:3003

    Status:Approved

    Authority Having Jurisdiction for Fire Prevention and Life Safety

    The purpose of this policy is to provide policy and procedures to ensure that issues related to Fire and Life Safety are handled in a manner that minimizes risk and maintains a safe campus environment through delegation by the Chancellors of an Authority Having Jurisdiction (AHJ).

    Keywords: AHJ Campus Fire Marshal International Code

  • Policy Number:7007

    Status:Approved

    Awarding Graduate Credit from Prior Learning Sources

    This policy describes how CU Denver and CU Anschutz accepts and applies credit from prior learning experiences in work or other environments towards graduate degree programs. 

    Keywords: Awarding Earning Experience Previous transfer

  • Policy Number:2016

    Status:Rescinded

    Awards or Subcontracts with State of Colorado Agencies

    This policy has been rescinded.

  • Policy Number:7032

    Status:Under Review

    Background Investigation Policy for Residents and Students in Health Science Programs

    This policy establishes the requirements by which CU Denver and CU Anschutz residents and students ("Trainees") in the health disciplines must consent to pass a background investigation prior to final acceptance into a university health education program (including Graduate Medical Education).  

  • Policy Number:3062A

    Status:Approved

    Bathroom and Locker Room Policy

    The University of Colorado Anschutz Medical Campus has adopted this policy for all students, employees, and visitors to ensure equal access to restrooms and/or locker rooms regardless of their sex, gender identity, or gender expression.

    Keywords: bathroom discrimination gender harassment locker room sex

  • Policy Number:6003

    Status:Approved

    Bloodborne Pathogens, Exposure Control & Hepatitis B Vaccination

    Per the NIH Grants Policy Statement and the Centers for Medicare and Medicaid Service (CMS) regulations, the Occupational Safety and Health Administration (OSHA) Bloodborne Pathogens Standard 29 CFR 1910.1030 must be followed when developing and implementing health and safety procedures and practices for both personnel and facilities.

    Keywords: outbreak Pandemic

  • Policy Number:4033A

    Status:Approved

    Bring Your Own Mobile Device

    The purpose of this policy is to outline the responsibilities and obligations of a University employee who participates in the BYOD program. This policy defines the acceptable use and procedures for using personally owned Mobile Devices, the storage and transmission of sensitive data, confidential and highly confidential data, and an employee’s obligation to maintain University related communications on a secure, University owned system. 

    Keywords: cell phone mobile device personal device sensitive information texting

  • Policy Number:2022

    Status:Approved

    Budgeting

    The purpose of this policy is to establish guidelines and procedures for the University of Colorado Denver | Anschutz Medical campus (“university”) to follow in the creation of campus budgets.

    Keywords: budget journal campus budget funds

  • Policy Number:3004

    Status:Approved

    Building and Life Safety Code Review of Modular Furniture

    The purpose of this policy is to provide policy and procedures that describe how and when to request the review of all modular furniture purchases, $5000 and greater, and to clarify the approval process.

    Keywords: clearance request purchase review purchases

  • Policy Number:7013A

    Status:Approved

    Campus Assessment, Response & Evaluation (CARE) Team - CU Anschutz

    This policy outlines the duties and responsibilities of the CU Anschutz Campus Assessment, Response & Evaluation (CARE) Team. 

    Keywords: assistance help intervention Risk trauma wellness

  • Policy Number:3010A

    Status:Approved

    Campus Closures/Delays - CU Anschutz

    This policy establishes campus closure and related staffing expectations during inclement weather and other emergencies, and is applicable to all faculty, classified staff, university staff and student employees at the University of Colorado Anschutz Medical Campus (“CU Anschutz”).

    Keywords: Day off Downday Emergency Snow weather

  • Policy Number:3014A

    Status:Approved

    Campus Posting, Announcement, Sign and Display Procedure and Approval Process - CU Anschutz

    This policy governs the posting of information within and around the University facilities that are visible to the public and located in public spaces at University of Colorado Anschutz Medical Campus ("CU Anschutz").

    Keywords: fliers flyers notices

  • Policy Number:3086

    Status:Approved

    Campus Weapons Control

    Per Board of Regents Policy 14.I, this policy enacts rules that allow for the lawful regulation for the possession of firearms, explosives, and other weapons on both the CU Denver and CU Anschutz Campuses.

    Keywords: carry concealed Firearms possession Protection

  • Policy Number:3083

    Status:Approved

    Candles Policy & Procedures (OPP: 103-107)

    This policy establishes the safe use of candles on campus property to help prevent fires.

    Keywords: Authority Having Jurisdiction Fire Marshal Smoke Flame Lit

  • Policy Number:3016

    Status:Rescinded

    Canvassing

    This policy has been rescinded. 

  • Policy Number:2023

    Status:Approved

    Capital Equipment and Government Property

    The purpose of this policy is to set forth guidelines for establishing and maintaining jurisdiction over Capital Equipment and Government Property under the possession of the University of Colorado Denver | Anschutz Medical Campus and the University of Colorado South Denver Location.

    Keywords: capital equipment disposal furniture gift in kind

  • Policy Number:2004

    Status:Approved

    Cash Receipts and Deposits

    The purpose of this policy shall be to establish the guidelines for cash receipts and deposits at the University of Colorado Denver | Anschutz Medical Campus. 

    Keywords: cash checks funds refunds third-party

  • Policy Number:5008

    Status:Approved

    Centralized Content Management System IT Cabinet Policy

    This policy establishes guidelines for a content management system (CMS) which is a computer application that allows creation, modification, and maintenance of content from a central interface.

    Keywords: central interface maintenance

  • Policy Number:4027

    Status:Rescinded

    Chancellor's Equal Opportunity Policy Statement

    This policy has been rescinded. 

  • Policy Number:2033

    Status:Rescinded

    Check Cashing

    This policy has been rescinded.

  • Policy Number:3001

    Status:Approved

    Child Protection Policy

    This policy and related appendices are intended to adhere to University of Colorado System Administrative Policy Statement concerning the protection of children participating in university-run and university-contracted programs.

    Keywords: background check children kids minors safety

  • Policy Number:3999

    Status:Approved

    Children in the Workplace

    These guidelines address and outline the very limited circumstances under which it is permissible to bring nonstudent, minor children to the workplace or classroom. 

    Keywords: children children in workplace guideline Workplace

  • Policy Number:2009

    Status:Approved

    Clinical Trials 4-1

    The purpose of this policy is to establish guidelines and procedures for the management of clinical trials.

    2009 - Exhibit A

    2009 - Exhibit B

    2009 - Exhibit C

    Keywords: agreement COMIRB research

  • Policy Number:2011

    Status:Approved

    Closeout of Sponsored Projects, 4-6

    This policy establishes guidelines for timely reconciliation, reporting and close-out of sponsored projects.

    Keywords: closeout financial report review process financial status report FSR

  • Policy Number:4020

    Status:Approved

    Compensation for Classified Staff

    This policy provides guidance to establish and maintain a position classification system and to establish ranges of pay that are comparable to similar types of work found to prevail in the competitive labor market for classified employees of the CU Denver Campus and the CU Anschutz Medical Campus. 

    Keywords: additional pay counteroffer equity FLSA salary ranges

  • Policy Number:4017

    Status:Approved

    Compensation for Officers and Exempt Professionals

    This policy sets forth the institution’s compensation review and approval processes that must take place prior to the chancellor’s final approval. This policy applies to officer and exempt professional positions.

    Keywords: incentive pay merit pay promotions recognition awards salary setting signing bonus

  • Policy Number:6004

    Status:Approved

    Conducting Human Fetal Tissue Research

    This policy is not to prohibit the use of HFT but rather to direct that all research using HFT must be reviewed and approved in accordance with any applicable federal or state laws and regulations regarding such activity in addition to the requirements of this policy.

    Keywords: HFT cell fetus stem

  • Policy Number:3033

    Status:Approved

    Construction and Modifications Code Compliance

    The purpose is to provide procedures to ensure that construction and modifications performed by Facilities Management staff is code compliant and to specify the types of projects that require review and consultation by the campus building division and/or the Campus Fire Marshal.

    Keywords: Authority Demolition Fire Marshal HVAC Job Request

  • Policy Number:3071

    Status:Approved

    Construction Fire Safety Policy & Procedures (OPP: 103-053)

    This policy establishes the procedures for safe construction work on campus property.

    Keywords: Authority Having Jurisdiction Marshal Contractors

  • Policy Number:5004

    Status:Rescinded

    Content Management Web Development Procedures

    This policy has been rescinded. 

  • Policy Number:2038A

    Status:Approved

    Cost Allocations - CU Anschutz

    The purpose of this policy is to establish guidelines for the assessment of cost allocations to programs in the Auxiliary and Self-Funded Activities Fund at University of Colorado Anschutz Medical Campus (CU Anschutz).

    Keywords: GAR general administrative recharge general infrastructure recharge GIR indirect cost allocation

  • Policy Number:2002

    Status:Under Review

    Cost Sharing

    This policy exists to provide guidance regarding allowable cost sharing and establish procedures which enable CU Denver | CU Anschutz to identify and document cost sharing.

    Keywords: cost share in-kind contributions mandatory cost share obligatory cost share voluntary cost share

  • Policy Number:2018

    Status:Approved

    Cost Transfers on Sponsored Projects, 4-12

    The purpose of this policy is to establish guidelines and procedures for the transfer of costs between or to sponsored projects and to prescribe the conditions under which cost transfers may be accepted as charges to sponsored projects. This policy applies to all cost transfers from any source of University of Colorado Denver | Anschutz Medical Campus funding to sponsored projects.

    Keywords: cost transfer JE journal entry payroll expense transfer PET

  • Policy Number:1030

    Status:Approved

    Courses Taught in Faculty Homes and Other Private Residences

    The purpose of this policy is to outline requirements to track, justify and manage the risks of off-campus course offerings at the homes of faculty.

    Keywords: home off-campus off-site

  • Policy Number:3012A

    Status:Approved

    COVID-19 Vaccination Requirement and Compliance - CU Anschutz

    This policy revises requirements for the COVID-19 vaccine.

    Keywords: compliance COVID Vaccination Requirement Vaccine

  • Policy Number:1001A

    Status:Approved

    Creating or Renaming Academic Units - CU Anschutz

    This policy provides processes for the approval of new academic units, as well as processes for name changes of academic units

    Keywords: academic unit new department new unit

  • Policy Number:1038A

    Status:Approved

    Creating or Renaming Degree or Certificate Programs - CU Anschutz

    This policy provides processes for the development of proposals for new degree and certificate programs, as well as processes for name changes of degree and certificate programs.   

    Keywords: certificate approval degree approval degree name changes

  • Policy Number:7028

    Status:Rescinded

    Credit and Non-Credit Courses in Main Campus and Extended Studies

    This policy has been rescinded.

  • Policy Number:2019

    Status:Approved

    Credit Card Acceptance

    The purpose of this policy is to establish the requirements and procedures for accepting credit cards as a method of payment for goods or services provided by campus departments at the University of Colorado Denver and University of Colorado Anschutz Medical Campus.

    Keywords: debit payment preapproval processing fee

  • Policy Number:2003

    Status:Approved

    Crowdfunding

    This policy sets forth the campus requirements for reviewing, approving, conducting, and reporting crowdfunding activities associated with the University of Colorado Denver | Anschutz Medical Campus (“CU Denver | Anschutz”) in order to address financial/legal implications and assure compliance with University, State, and federal requirements.

    Keywords: raise funds Social Media third-party

  • Policy Number:2028

    Status:Rescinded

    CU Foundation Draw Down, 4-3

    This policy has been rescinded.

  • Policy Number:1000

    Status:Approved

    Degree Program Review

    This Policy responds to APS 1019 and sets a process for program review across the campuses.

    Keywords: Academic external periodic process PRP

  • Policy Number:5012A

    Status:Approved

    Digital Accessibility - Anschutz

    This policy establishes the responsibilities, standards, compliance, and governance structures for Digital Accessibility on the Anschutz Medical Campus as required by APS 6011.

    Keywords: ADA, disability, accessibility, accommodations disabilities, nondiscrimination, rehabilitation act

  • Policy Number:2013

    Status:Approved

    Direct Charges to Federally Sponsored Projects 4-7

    This policy represents University of Colorado Denver and University of Colorado Anschutz Medical Campus’s best judgment about the appropriate application of OMB A-21 requirements of costs charged to research grants, at this time, and under present and reasonably foreseeable circumstances.

    2013 - Exhibit A

    2013 - Exhibit B

    2013 - Exhibit C

    2013 - Exhibit D

    2013 - Exhibit F

    Keywords: allowables legitimate charge OMB A-21 sponsored projects

  • Policy Number:4028

    Status:Approved

    Disability Accommodation

    In accordance with the Americans with Disabilities Act (ADA), this policy provides that individuals who are otherwise qualified for jobs or educational programs will not be denied access simply because they have a disability.

    Keywords: accommodation ADA disability discrimination

  • Policy Number:7999

    Status:Rescinded

    Discounted Tuition for the International Colleges

    This policy has been rescinded.

  • Policy Number:1010

    Status:Approved

    Distinguished Professorships

    This policy sets forth procedures for nominating candidates at University of Colorado Denver and University of Colorado Anschutz Medical Campus for consideration for designation as distinguished professors.

    Keywords: award faculty honors nomination

  • Policy Number:5010

    Status:Approved

    Domain Name

    This policy covers all academic and administrative units, university affiliates, and academic and administrative staff seeking to register a domain name.

    Keywords: domain names third-level

  • Policy Number:1037

    Status:Approved

    Domestic Travel Policy for Faculty and Staff (Travel Involving Students or Others)

    This policy provides guidance and standards for faculty and staff traveling domestically under the auspice of the University of Colorado Denver | Anschutz Medical Campus (the “University”) for the purpose of university service-related trips, study, data gathering, field experiments, and other forms of research, and recognizes two types of campus- related domestic travel.

    Keywords: domestic non-university off-campus overnight travel

  • Policy Number:3002

    Status:Approved

    Duty to Report Criminal and Threatening Behavior

    The purpose of this policy is to guide the coordination of efforts by the university in the process of identifying, investigating, evaluating and managing crimes and threatening behaviors exhibited by members of the university community (faculty, staff, students, contractors, and visitors).

    Keywords: ​threats aggressive attack intimidation violence

  • Policy Number:3079

    Status:Approved

    Electrical Safety Policy & Procedures (OPP: 103-103)

    This policy establishes procedures for electrical safety on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Extension Coords Plugs Receptacles Panels Appliances

  • Policy Number:3019A

    Status:Approved

    Electronic Communications - CU Anschutz

    The objectives of this policy are: to facilitate campus electronic communications strategy; increase electronic communications effectiveness; increase brand compliance and campus reputation; reduce IT security vulnerabilities; increase legal compliance and reduce institutional risk.

    Keywords: electronic communication Email mass communication mass email

  • Policy Number:3005

    Status:Approved

    Elevator Emergency Procedures

    The purpose of this policy is to establish specific procedures for aiding and assisting in removal of passengers who become entrapped in inoperable campus elevators, and/or any elevator concern that could result in potential injury.

    Keywords: Authority Fire Marshal Having Jurisdiction Lifts

  • Policy Number:5011

    Status:Approved

    Email

    This policy defines the appropriate use of email and the university email system.

    Keywords: encryption messages privacy recipients

  • Policy Number:4021

    Status:Rescinded

    Employee Discounts, Referral Sources, and Resources

    This policy has been rescinded. 

  • Policy Number:4022

    Status:Rescinded

    Employee Eligibility Verification - Form I-9

    This policy has been rescinded. 

  • Policy Number:4007

    Status:Approved

    Employee Fringe Benefit Pools

    The purpose of this policy is to set forth the guidelines used by the Finance Office in developing and charging fringe benefit rates for Worker's Compensation, Unemployment Insurance, Retiree Health and Life, and Termination Pay.

    4007 - Exhibit A

    4007 - Exhibit B

    Keywords: retiree health insurance separation pay sick leave payout termination pay unemployment workers' compensation

  • Policy Number:4008

    Status:Approved

    Employee Tuition Waivers

    The policy creates a common set of policies and practices regarding tuition waivers for permanent employees at the University of Colorado Denver, and reconciles the fiscal rules to the University of Colorado Denver’s practice of employee tuition waiver.

    Keywords: benefits credits tuition allowance Tuition Assistance Benefit

  • Policy Number:4012

    Status:Approved

    Employment Background Checks

    This policy is to establish process for employment background checks for all employees, volunteers, trainees, and contractors at the university.

    Keywords: check criminal record driving homeland security

  • Policy Number:3020A

    Status:Approved

    Endowed Chairs - CU Anschutz

    This policy outlines the policies and procedures related to the approval and management of endowed chairs, including solicitation, acceptance, funding, administration, and stewardship.

    Keywords: endowment, chair, stewardship

  • Policy Number:5015

    Status:Approved

    Enterprise Application

    This policy establishes the implementation of enterprise software that is critical to the coordination of business activities across the University. 

    Keywords: Governance Committee IT ITGC network Software

  • Policy Number:3063A

    Status:Approved

    Epinephrine Auto-Injector for Severe Allergy Policy - CU Anschutz

    Colorado law requires that institutions of higher education acquire and maintain a supply of epinephrine auto-injectors, permitting any person to retrieve and use an epinephrine auto-injector in an emergency and to create and maintain a policy concerning the acquisition and stock of epinephrine auto-injectors. 

    Keywords: allergic reactions allergies epi epinephrine Epi-pen

  • Policy Number:2020

    Status:Approved

    Establishing a Sponsored Project Without an Award Document, 4-10

    This policy establishes University of Colorado Denver and University of Colorado Anschutz Medical Campus (“the university”) guidelines for the establishment of a Sponsored Project in Grants and Contracts (OGC) prior to the receipt of the award document from the sponsoring agency.

    2020 - Exhibit A

    2020 - Exhibit B

    Keywords: check deposit request pre-activated award authorization pre-award pre-award costs

  • Policy Number:3000

    Status:Approved

    Establishing Campus Administrative Policies

    This policy addresses the process for developing, creating, issuing, formatting, and maintaining all University policies and applies to all university departments, faculty, staff and students, as noted above.

    Keywords: establishing policies writing polices

  • Policy Number:2006

    Status:Approved

    Establishing New Programs or Projects in the General Ledger

    The purpose of this policy is to provide guidelines for departments and administrative units when requesting new programs or projects to be established in the general ledger.

    Keywords: account chartfield program project speedtype

  • Policy Number:1040

    Status:Approved

    Establishment of Centers and Institutes

    The purpose of this policy is to set forth procedures for the establishment and approval of Centers and to provide for the renaming of existing organizations, if appropriate, as determined by campus administrations.

    Keywords: approval establishing organizations research

  • Policy Number:1026

    Status:Approved

    Evaluating Qualifications of Instructional Faculty

    This policy creates a campus-wide standard and sets common expectations for the appointment of all instructional faculty hired at the University of Colorado Denver and the University of Colorado Anschutz Medical Campus and also meets the accreditation standards adopted by the Higher Learning Commission (HLC) in June 2015.

    Keywords: appointments employment expectations Experience HLC qualifications

  • Policy Number:3052A

    Status:Approved

    Exclusion of Persons from University Property - CU Anschutz

    The purpose of this policy is to establish procedures for reasonable protection of the University community and for notifying those individuals accused of violating the Laws and Policies of the Regents, University rules, regulations, and policies, or local, state, and federal laws.

    Keywords: Protection violation warning

  • Policy Number:4006

    Status:Approved

    Expanded Faculty Housing Assistance Program

    The purpose of this policy is to establish guidelines and procedures for CU Denver Campus and CU Anschutz Medical Campus to administer the Expanded FHAP.

    Keywords: financial assistance home loans home purchase purchase of home

  • Policy Number:2041A

    Status:Approved

    Expenditure Contracts and/or Sub-agreements under Sponsored Awards - CU Anschutz

    This policy establishes rules and guidelines for University of Colorado Anschutz Medical Campus contracting. It is the responsibility of every individual involved in the performance and administration of CU Anschutz contracts to assure that no violation of this policy occurs.

    Keywords: delegated interagency agreements prime awards subcontracts

  • Policy Number:6002

    Status:Approved

    Export Control Compliance

    The purpose of this policy is to codify the University’s commitment to compliance with U.S. export control regulations, identify the corresponding responsibilities of University personnel, including CU Denver and CU Anschutz Community Members, and establish the administrative foundation for the University’s export control compliance program. 

    Keywords: Academic boards deemed EAR exception foreign ITAR liabilities OFAC regulations research scholars trainees visiting volunteers

  • Policy Number:3018

    Status:Approved

    Expressive Activities

    The purpose of this policy is to incorporate the protections for student expression provided by Colorado law, provide a community environment in which open discussion can occur without disrupting the academic mission or daily university functions, and to describe how the university will lawfully implement constitutional time, place, and manner limitations to promote speech and avoid interfering on the rights of others. 

    Keywords: civility on campus freedom of expression noise peaceful assembly reedom of speech

  • Policy Number:1999

    Status:Approved

    Extended Studies

    These guidelines define extended studies and funding rules.

    Keywords: credit funding guideline non-funding

  • Policy Number:2044A

    Status:Approved

    External Gift Management and Institutional Integrity - CU Anschutz

    This policy is designed to support faculty, senior leaders, and the University by providing a structured process for the ethical review of gifts to the University that might pose a threat to institutional integrity.

    Keywords: Accept Free Money

  • Policy Number:3088A

    Status:Approved

    Extreme Risk Protection Order

    The purpose of this policy is to provide guidance to individuals on the CU Anschutz Medical Campus community regarding the possible filing of an ERPO. The policy also lays out factors that each individual should strongly consider prior to the filing of a request for an ERPO, including utilizing available campus resources to assist in making the determination of the appropriateness of the petition.

    Keywords: Firearms guns Protection red flag

  • Policy Number:3034

    Status:Approved

    Facilities Operations Building Maintenance Responsibilities

    The purpose of this policy is to establish guidelines to help define funding responsibility - Facilities Operations or the individual department – for maintenance and repair of the physical plant facilities and equipment.

    Keywords: equipment management repair

  • Policy Number:3035

    Status:Approved

    Facilities Use by Employees and Students

    The purpose of this policy is to set forth the policies and procedures regarding the appropriateness and priority of use of campus facilities at the CU Denver Campus and the CU Anschutz Medical Campus (“the university”) and services by university employees and students. The policy specifies the process for requesting and obtaining approval for such use and the conditions and limitations of use.

    Keywords: alcohol animals external outside organizations

  • Policy Number:3036A

    Status:Approved

    Facilities Use by External Entities - CU Anschutz

    The purpose of this policy is to set forth the appropriateness and priority use of CU Anschutz space, equipment, and services by External Entities. Furthermore, the policy specifies the process for requesting and obtaining approval for such use and the conditions and limitations of use.

    Keywords: appropriate use of facilities outside organizations service to external entities space use of University equipment

  • Policy Number:4031

    Status:Approved

    Faculty and Staff Threat Assessment and Response Team (FaST)

    This policy establishes a Faculty and Staff Threat Assessment and Response Team to coordinate and formalize the work of departments responsible for such safety and support functions for the campuses, specifically concerning observed workplace behaviors indicating a faculty or staff member poses a danger to themselves or others.

    Keywords: danger environment safe Security

  • Policy Number:1028A

    Status:Approved

    Faculty Annual Performance Review - CU Anschutz

    This policy establishes the requirements for the annual performance review of CU Anschutz faculty members.

    Keywords: annual clinical evaluation evaluation performance

  • Policy Number:1005A

    Status:Approved

    Faculty Compensation CU Anschutz

    The purpose of this policy is to establish guidelines for faculty compensation at CU Anschutz Medical Campus.

    Keywords: additional remuneration grievance pay salaries salary

  • Policy Number:1011A

    Status:Approved

    Faculty Emeritus/Emerita Designation - CU Anschutz

    This policy defines the process for granting emeritus/emerita status to a faculty member on the Anschutz Medical Campus.

    Keywords: retirement

  • Policy Number:6008

    Status:Approved

    Faculty Entrepreneurial Activity and SBIR/STTR Collaboration

    The purpose of this policy is to ensure University Employees are aware of their obligations when forming a University Employee Owned Company.  The goal of this policy is to provide clear guidance to faculty so that they can be successful in these endeavors.

    Keywords: Employee Owned Company

  • Policy Number:1008

    Status:Approved

    Faculty Transfers between Departments, Schools and Colleges of the University of Colorado Denver | Anschutz Medical Campus

    This policy is intended to guide the process for faculty transfer from one unit of the University of Colorado Denver to another unit within the University of Colorado Denver. It applies to all faculty with an appointment of .50 percent effort or greater.

    Keywords: checklist MOU move retain unit

  • Policy Number:4023

    Status:Rescinded

    Family and Medical Leave for Classified Staff

    This policy has been rescinded.

  • Policy Number:4024

    Status:Rescinded

    Family and Medical Leave for Faculty and Exempt Professional Staff

    This policy has been rescinded. 

  • Policy Number:5013

    Status:Approved

    File Storage Data Protection

    This policy establishes guidelines for the adequate protection of University information regardless of the information's physical location, the nature of the device or media upon which it is stored, or the persons in possession or control of the information.

    Keywords: data infrastructure privacy Security

  • Policy Number:3075

    Status:Approved

    Fire Alarm Delayed Evacuation Policy & Procedures (OPP: 103-082)

    This policy establishes a safe pre-planned delayed evacuation during fire alarms on campus property.

    Keywords: Authority Having Jurisdiction Marshal Fire-Warden

  • Policy Number:3074

    Status:Approved

    Fire Alarm Response Policy & Procedures (OPP: 103-081)

    This policy establishes the safe fire alarm response procedures on campus property.

    Keywords: Authority Having Jurisdiction Marshal Smoke Rescue

  • Policy Number:3070

    Status:Approved

    Fire Code Policy & Procedures (OPP: 103-051)

    This policy articulates CU Denver and CU Anschutz compliance with the fire code. 

    Keywords: Authority Having Jurisdiction Marshal safety

  • Policy Number:3085A

    Status:Approved

    Fire Department Cancellation / Non-notification Policy & Procedures (OPP: 103-082) - CU Anschutz

    This policy establishes the procedures for cancellation or non-notification of the local fire department responders, after determining that the fire alarm was a result of a non-fire, non-hazardous event.

    Keywords: Authority Having Jurisdiction Marshal safety

  • Policy Number:3073

    Status:Approved

    Fire Doors Policy & Procedures (OPP: 103-061)

    This policy outlines the procedures and considerations for preventing fire door removal and obstruction on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Block

  • Policy Number:2027

    Status:Approved

    Fiscal Policy for Facilities and Administrative Costs 4-4

    The purpose of this policy is to establish the University of Colorado Anschutz Medical Campus and University of Denver guidelines for the acquisition and use of Facilities and Administrative (F&A) cost recovery.

    2027 - Exhibit A1

    2027 - Exhibit A2

    2027 - Exhibit B1

    2027 - Exhibit B2

    2027 - Exhibit C

    2027 - Exhibit D

    Keywords: cost recovery distribution negotiated rate agreement rebudgeting total direct costs waiver

  • Policy Number:3077

    Status:Approved

    Flammable Gases Policy & Procedures (OPP: 103-101)

    This policy establishes the safe use of flammable gases on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Natural Methyl Mercaptan Propane

  • Policy Number:3078

    Status:Approved

    Flammable Liquids Cabinet Policy & Procedures (OPP: 103-102)

    This policy establishes the requirements of Flammable Liquid Cabinets on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Venting

  • Policy Number:3076

    Status:Approved

    Flammable/Combustible Liquids Policy and Procedures (OPP: 103-100)

    This policy establishes the safe use of flammable and combustible liquids on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Storage Cabinets Flash-point Compressed Gas

  • Policy Number:3060

    Status:Approved

    Food and Drink Policy

    This policy prohibits eating, drinking, applying cosmetics, or any activities that increase the ingestion of hazardous chemical, radioactive, or infectious materials in areas where these Materials are used.

    Keywords: drinking eating food in classroom labs

  • Policy Number:2007

    Status:Approved

    Gift Cards

    This policy establishes the procedures and methods of purchasing, distributing, and accounting for gift cards, including Internal Revenue Service (IRS) tax reporting requirements.

    Keywords: gift certificates money orders participation incentive recognition awards study subject compensation

  • Policy Number:2029

    Status:Rescinded

    Gifts Received from The Children’s Hospital (THC) 4-18

    This policy has been rescinded. 

  • Policy Number:7008A

    Status:Approved

    Graduate Student Assistantships and Tuition Remission - CU Anschutz

    The purpose of this policy is to establish CU Anschutz provisions for granting graduate student assistantships and tuition remission to graduate students who are enrolled in degree granting programs of CU Anschutz. 

    Keywords: Degree Granting Financial Aid graduate school

  • Policy Number:4999

    Status:Approved

    Guidelines and Checklist for Joint Appointment of Faculty

    These guidelines and checklist are to facilitate communication among all parties involved in joint appointment of faculty and to assure that critical items are addressed in a productive manner

    Keywords: guideline joined multi-disciplinary partner

  • Policy Number:7005

    Status:Approved

    Guidelines for Assisting Students with Pregnancy and Parenting

    These guidelines set forth the Title IX protections that should be provided for pregnant and parenting students, including those with pregnancy-related conditions.

    Keywords: child pregnant Title IX

  • Policy Number:2017

    Status:Rescinded

    Guidelines for Contracts with Other State of Colorado Agencies, Fiscal Policy 4-15

    This policy has been rescinded.

  • Policy Number:4016

    Status:Approved

    Hiring Process for Classified Staff

    This policy provides guidance for the hiring process of classified staff and applies to all positions within the state personnel system.

    Keywords: job description recruitment process search committee selection process

  • Policy Number:1002

    Status:Approved

    Hiring Process for Full-Time Faculty

    This policy outlines the hiring process of all full-time faculty job titles in the 1100, 1200, 1300, and 1400 job code series, excluding 1309 and 1310 (Professional Research Assistants) in compliance with the institution’s Affirmative Action Program and state law.

    Keywords: onboarding on-boarding

  • Policy Number:4013

    Status:Approved

    Hiring Process for Officers and Exempt Professionals

    This policy establishes the hiring process for all officer and exempt professional job titles in the 2100 job code series.

    Keywords: recruitment process search waiver selection process

  • Policy Number:3082

    Status:Approved

    Holiday Decorations Policy & Procedures (OPP: 103-106)

    This policy establishes the safe use of holiday decorations on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Display Lights Tree Garland

  • Policy Number:4018A

    Status:Approved

    Holidays - Anschutz Medical Campus

    The University of Colorado Anschutz Medical Campus policy on Holidays establishes the parameters for all common and alternate holidays across the different employee locations and units.

    Keywords: alternate holidays floating holidays holidays leave time off

  • Policy Number:3084

    Status:Approved

    Hot Work Policy & Procedures (OPP: 103-120)

    This policy establishes the safe procedures for Hot Work on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Brazing Welding Safety Combustibles

  • Policy Number:3007A

    Status:Approved

    Institutional Conflict of Interest

    Institutional conflicts of interest arise when the campuses’ financial interests or those of its
    senior officials might have, or appear to have, undue influence on decisions involving the
    University’s primary interests.

    Keywords: conflict conflict of interest finance

  • Policy Number:1019A

    Status:Approved

    Instructional, Research, and Clinical Faculty Appointments - CU Anschutz

    The purpose of this policy is to outline the general requirements for Instructional, Research, and Clinical (IRC) faculty appointments and the processes for appointment, reappointment, and promotion.

    Keywords: CTT non-tenure track NTT

  • Policy Number:2040A

    Status:Approved

    Intellectual Property on Discoveries and Patents for their Protection and Commercialization - CU Anschutz

    This policy addresses how the campus will protect and commercialize Campus Discoveries. This policy supersedes all previous policies and will be used to distribute all Net Royalty Receipts, on any new and existing Campus Discoveries.

    Keywords: intellectual property income distribution royalty revenue technology transfer income

  • Policy Number:2001

    Status:Approved

    Internal Service Centers and Core Laboratories

    This policy provides guidelines for establishing, budgeting, costing, administering, and accounting for Internal Service Centers, Core Laboratories and other operations regularly selling goods or services to University of Colorado Denver | Anschutz Medical Campus departments or activities.

    Keywords: Accounting budgeting revenue speedtype spending

  • Policy Number:1035

    Status:Approved

    International Travel Policy for Official University Business

    This policy provides guidance for official university business travel under the auspices of the University of Colorado Denver | Anschutz Medical Campus, non-employee travel sponsored by the university, and travel by employees that is sponsored by another organization.

    Keywords: abroad compliance countries foreign travelers

  • Policy Number:7015

    Status:Approved

    International Travel Policy for Students

    This policy establishes the minimum requirements to mitigate and manage risks associated with university-affiliated international travel by students. 

    Keywords: destinations experiential learning global education global study international student travel unaffiliated travelers

  • Policy Number:2024

    Status:Approved

    Inventories

    This policy sets forth guidelines for maintaining a system of internal controls for inventories, keeping inventory records that accurately reflect the valuation of the inventory, and conducting annual physical inventories.

    Keywords: Accounting audit internal control inventory

  • Policy Number:3087

    Status:Approved

    Key Policy

    This policy establishes procedures and responsibilities for the purchasing, installation, maintenance, control and security of cylinder cores and keys in order to maintain acceptable security levels for University of Colorado Denver | Anschutz Medical Campus (“the university”) facilities, and educational and research assets

    Keywords: cylinder cores keys

  • Policy Number:3061

    Status:Approved

    Lactation Policy

    This policy is for students and employees who wish to breastfeed and/or express breast milk. 

    Keywords: breastfeed extract breastmilk lactation

  • Policy Number:4010

    Status:Approved

    Layoffs of Classified Staff

    This administrative policy establishes the layoff procedure, process, and Matrix for the CU Denver Campus and CU Anschutz Medical Campus.

    Keywords: elimination reduction work loss

  • Policy Number:4009

    Status:Approved

    Leave Sharing for Classified Staff, University Staff and Faculty on Twelve-Month Appointments

    This policy establishes guidelines for leave sharing for classified staff, university staff, and faculty on twelve-month appointments.

    Keywords: donated leave illness injury vacation time

  • Policy Number:6007

    Status:Approved

    Management of Controlled and Prescription Drugs in Laboratories on Campus

    This Policy is intended to provide guidance to maintain compliance in University laboratories.

    Keywords: Controlled substance DEA Compliance Marijuana

  • Policy Number:7038A

    Status:Approved

    Medical Leave of Absence and Fit to Return - CU Anschutz

    This policy describes the circumstances under which a student at CU Anschutz may request a Medical Leave of Absence and the procedures the student must follow. 

    Keywords: Mental or Physical Health Reentry

  • Policy Number:6006

    Status:Approved

    Minors in Laboratories in Animal Facilities

    The purpose of this policy is to identify when minors will be allowed to work (paid or unpaid), conduct research, and observe research activities in a CU Denver or CU Anschutz laboratory or animal facilities.

    Keywords: biohazards children minor science fair projects tours

  • Policy Number:3037A

    Status:Approved

    Modification or Securing of Exit Doors and Passengers - CU Anschutz

    In an effort to ensure that all building occupants have safe options for exiting buildings or areas in case of an emergency, the Facilities Management Department is establishing a procedure for handling situations when it may become necessary to modify, block or make non-functional exit doors, stairwells, or egress passageways that may have fire and life safety implications.

    Keywords: Authority Fire Marshal Having Jurisdiction safety

  • Policy Number:3053A

    Status:Approved

    Monitoring Research and Clinical Equipment - CU Anschutz

    This policy identifies the procedures for monitoring research and clinical equipment that, because of contents, need monitoring for equipment status, temperature, and condition.

    Keywords: chemicals equipment pharmaceuticals

  • Policy Number:2012

    Status:Under Review

    Moving and Relocation Expense Reimbursement

    The purpose of this policy is to set forth guidelines for reimbursement of CU Denver | CU Anschutz employees for expenses incurred in moving or relocating because of accepting a job offer, a change in assignment, promotion, or other reason related to the employee’s duties.

    Keywords: moving reimbursement relocation

  • Policy Number:1027A

    Status:Approved

    Multi-Year Contracts for Instructional, Research, and Clinical Faculty - CU Anschutz

    This policy outlines the process for awarding multi-year contracts for Instructional, Research and Clinical Faculty.

    Keywords: contract terms library faculty probationary

  • Policy Number:1015

    Status:Approved

    New Faculty Orientation

    This policy explains the obligation of The University of Colorado Denver to provide an orientation to the university and to introduce its policies and procedures for new faculty.

    Keywords: member requirements

  • Policy Number:3054

    Status:Rescinded

    Nondiscrimination Policy

    This policy has been rescinded.

  • Policy Number:7009

    Status:Approved

    Official Measures of English Language Proficiency for Admission of International Students

    This policy establishes English language proficiency requirements for the admission of international students to the University of Colorado Denver | Anschutz Medical Campus and the responsibility of the university to determine that international student applicants possess a level of proficiency in English necessary to succeed academically.

    Keywords: iBT IELTS MyBest PET TOEFL Visa

  • Policy Number:7060

    Status:Approved

    Official Transcript & Diploma Distribution Policy

    This policy provides guidelines for a current or former student to obtain official transcripts or diplomas/credentials at CU Denver | Anschutz Medical Campus in the case that the student has an outstanding financial obligation to the University.

    Keywords: transcript, hold, diploma, degree, financial obligation, debt, payment plan

  • Policy Number:3009

    Status:Approved

    Online Disclaimer and Terms of Use

    This policy provides a general description of the terms and conditions applicable when accessing and using the official University of Colorado Denver | Anschutz Medical Campus official campus websites and any page or function contained herein.

    Keywords: advertising copyright blogs limitations of liability privacy publicity

  • Policy Number:3008

    Status:Approved

    Online Privacy Policy

    This privacy policy provides a general description of the ways we collect information about individuals, how we may use or disclose this information, and how we safeguard this information. This policy covers the business practices of the CU Denver | Anschutz Campus.

    Keywords: collecting information confidential CORA protecting information

  • Policy Number:3055

    Status:Approved

    Operation of Unmanned Aircraft Systems (UAS)

    The purpose of this policy is to ensure public safety and maintain a reasonable expectation of privacy for all individuals accessing all properties owned, operated, and controlled by the University of Colorado Denver | Anschutz Medical Campus, and property surrounding the Liniger Building at CU South Denver, by prohibiting the use of Unmanned Aircraft Systems (UAS), commonly referred to as drones, over any University property.

    Keywords: ​drones aircraft FAA flying air traffic plane

  • Policy Number:7024

    Status:Approved

    Outcomes Assessment

    This policy describes the policy and procedures for the design and implementation of a coherent and comprehensive program for annual assessment of student learning in all programs.

    Keywords: learning standards

  • Policy Number:1036

    Status:Approved

    Oversight of University-Related International Travel

    This policy outlines the oversight responsibility of the Office of International Affairs for all university-related international travel undertaken by University of Colorado Denver | Anschutz Medical Campus faculty, students, staff, and non-university-affiliated travelers accompanying university international travelers.

    Keywords: international risk office of international affairs review travel activities travelers

  • Policy Number:4002

    Status:Rescinded

    Parental Leave

    This policy has been rescinded. 

  • Policy Number:4001A

    Status:Approved

    Parental Leave for Twelve-Month Faculty and Staff - CU Anschutz

    This policy supplements APS 5062 by setting forth the categories of twelve-month faculty and staff that are eligible for paid parental leave and the provisions related to the use of paid parental leave for twelve-month faculty and staff.

    Keywords: adoption birth health care insurance time off

  • Policy Number:3056

    Status:Approved

    Parking

    The purpose of this policy is to set forth guidelines for payment of parking fees for CU Denver | CU Anschutz faculty, staff, students, patients, visitors, volunteers, and contractors.

    Keywords: fees permit transportation

  • Policy Number:4019

    Status:Approved

    Payments of Unused Sick and Vacation Leave for Separating Employees

    This policy provides the steps to be followed by CU Denver Campus and CU Anschutz Medical Campus departments in processing payments for unused sick and vacation leave balances for qualifying separating or retiring employees.

    Keywords: leave payouts sick leave vacation leave

  • Policy Number:3057

    Status:Approved

    Personally Identifiable Information – Open Records Act

    The purpose of this policy is to set forth the University of Colorado Denver and University of Colorado Anschutz Medical Campus policy on the collection, storage, transfer and use of personally identifiable information, as required by the Colorado Public (Open) Records Act, section 24-72-501 et seq., Colorado Revised Statutes

    Keywords: PII privacy Security

  • Policy Number:1050

    Status:Approved

    Post Tenure Review

    As is required by APS 1022, this policy describes the University of Colorado Denver | Anschutz Medical Campus procedures for peer evaluation during PTR and for appeals of the PTR evaluation.

    Keywords: accountability development fund award peer review PIA professional improvement agreement

  • Policy Number:7025

    Status:Approved

    Posthumous Academic Degrees

    This policy sets forth guidelines for awarding posthumous academic degrees to deceased CU Denver and CU Anschutz students.

    Keywords: death die student

  • Policy Number:6001

    Status:Approved

    Procedures for Evaluating Conflicts of Interest and Commitment

    The procedures outlined in this policy supplement the CU System Administrative Policy Statement (APS) on Conflicts of Interest and Commitment in Research and Teaching.

    Keywords: reporting requirements investments personal benefit

  • Policy Number:2021

    Status:Approved

    Program Income 4-11

    The purpose of this policy is to establish guidelines and procedures for the identification and reporting of grant and contract program income.

    Keywords: additive deduction matching

  • Policy Number:2025

    Status:Approved

    Property Insurance Coverage

    The purpose of this policy shall be to establish a reference for property insurance coverage and guidelines for loss prevention responsibility.

    Keywords: insurance insurance policy loss prevention property losses

  • Policy Number:1023

    Status:Rescinded

    Protected Class Data

    This policy has been rescinded.

  • Policy Number:3013A

    Status:Approved

    Public Recognition Standards and Guidelines - CU Anschutz

    The Office of Advancement partnered with the campus architect and recognition consulting firm Heurista to create consistent standards and guidelines. These guidelines are based on the review and consideration of existing recognition at the CU Anschutz Medical Campus, examples from other regional organizations and best practices among peer institutions nationwide.

    Keywords: benefactor plaque recognition

  • Policy Number:2042A

    Status:Approved

    Real Estate Management-Space Acquisition and Use - CU Anschutz

    The purpose of this policy is to establish the University of Colorado Anschutz Medical Campus (CU Anschutz) real estate guidelines for the acquisition of lab, office, classroom, or storage space on the 9th & Colorado Campus, Downtown Campus, or the Anschutz Medical Campus or from third party vendors.

    2042 - Exhibit A

    2042 - Exhibit B

    2042 - Exhibit C

    Keywords: lease real estate space rental tenant

  • Policy Number:1049A

    Status:Approved

    Reappointment, Tenure and Promotion Review - CU Anschutz

    This policy outlines the procedures of evaluations of tenure track faculty at all levels for comprehensive reappointment review and for tenure and promotion at CU Anschutz in accordance with the University of Colorado’s APS 1022, Standards, Processes, and Procedures for Comprehensive Review, Tenure, Post-Tenure Review and Promotion.

    Keywords: advisory committee appointment length candidate nomination external review

  • Policy Number:2036A

    Status:Under Review

    Recipient Monitoring - CU Anschutz

    This policy establishes guidelines to have timely ongoing communication with and ongoing monitoring of organizations subcontracted by the University of Colorado Anschutz Medical Campus (CU Anschutz) to perform certain services for CU Anschutz prime-awarded sponsor projects.

    Keywords: pass-through entity site visits subrecipient invoices

  • Policy Number:3058

    Status:Approved

    Relocation Services

    The purpose of the Relocation Services Policy is to provide information to ensure relocation services of all types are provided by the appropriate department and that the space is approved for the requested occupancy by the appropriate approver.

    Keywords: green tagging movers moving relocating

  • Policy Number:4025

    Status:Approved

    Research Assistant/Associate (PRA)

    This policy documents the basic human resource tenets for the research associate title series and should serve as a guide for the proper administration of these positions.

    Keywords: assistant associate hiring Professional senior

  • Policy Number:4011

    Status:Approved

    Research Assistant/Associate (PRA) Hiring Process

    This policy establishes guidelines for the hiring process of all Professional Research Assistants (PRA), applicable to (Sr.) Professional Research Assistants (job codes 1309/1310) and (Sr.) Research Associates (job codes 1305/1306).

    Keywords: 1305 1306 1310 job codes 1309

  • Policy Number:1009A

    Status:Approved

    Research Postdoctoral Fellows/Trainees - CU Anschutz

    This policy outlines definitions and procedures for Research Postdoctoral Fellows/Trainees (also sometimes called postdocs, postdoctoral scholars, or “regular fellows,”) who constitute one of the mainstays of the research enterprise at the CU Anschutz Medical Campus.

    Keywords: ​trainees graduate school

  • Policy Number:3038A

    Status:Approved

    Research Space Policy - CU Anschutz

    This Space Policy is designed to support and advance the strategic research priorities of the University of Colorado Anschutz Medical Campus (the campus) and its schools, colleges, and units. The policy institutes objective criteria for the allocation of research space by the campus to promote optimum utilization of space in existing, renovated and new facilities.

  • Policy Number:2005

    Status:Approved

    Reserve Funds and Reserve Fund Transfers

    This policy has been implemented to ensure consistent and appropriate reporting and categorizing of fund balances that make up unrestricted net position in all funds. This promotes the efficient use of funding and aids in the planning for spending that supports the mission and goals of the University.

    Keywords: balances reporting spending unrestricted net position

  • Policy Number:6010A

    Status:Approved

    Restricted, Proprietary, and Classified Research - CU Anschutz

    This policy defines procedures related to restricted, classified, or proprietary research.

    Keywords: publish; publication; restrictions; data ownership; security; secret; confidential

  • Policy Number:2030

    Status:Under Review

    Retaining Residual Income from Federal Fixed-Price Contracts 4-20

    The purpose of this policy is to establish guidelines and procedures for retaining residual income from federal fixed price and fixed rate contracts.

    Keywords: federal contract fixed price residual income

  • Policy Number:2014

    Status:Under Review

    Roles and Responsibilities for Sponsored Project Administration, 4-13

    The purpose of this policy is to establish guidelines for the roles and responsibilities of Principal Investigators (PIs), their administrative units, and the Office of Grants and Contracts in the administration and management of sponsored projects.

    Keywords: award administration contracting ePER institutional approval principal investigator

  • Policy Number:1020

    Status:Approved

    Roles and Responsibilities of Department Chairs

    This policy describes the responsibilities, appointment procedures, terms of appointment, evaluation, orientation, and compensation for chairs of academic departments within a School or College. 

    Keywords: Academic Chairs Department Administrator Unit Leadership

  • Policy Number:7035A

    Status:Approved

    Safeguarding Customer Information - CU Anschutz

    This policy documents the CU Anschutz policy and procedures used to ensure all nonpublic personal customer information obtained by various CU Anschutz departments in the awarding of students loans is adequately safeguarded, protected, and is not shared with unauthorized individuals. 

  • Policy Number:5002

    Status:Approved

    Scheduling Classrooms and Other Spaces

    The purpose of this policy is to set forth the policies and procedures regarding scheduling of classrooms, and other space, on the University of Colorado Denver Campus (CU Denver buildings only) University of Colorado Anschutz Medical Campus, and University of Colorado South Denver Location. Furthermore, the policy specifies the process for requesting and obtaining the allocation of such space for classes or other functions.

    Keywords: classroom conference room event

  • Policy Number:5006

    Status:Rescinded

    Secure Computing

    This policy has been rescinded. 

  • Policy Number:4029

    Status:Rescinded

    Sexual Harassment

    This policy has been rescinded.

  • Policy Number:2035

    Status:Approved

    Signature Authority

    Laws of the Regents and System Administrative Policy specify which individuals on each campus have signature authority to execute legal document on behalf of the University.

    Keywords: agreements Contracts contract-signature matrix legal document

  • Policy Number:5009

    Status:Approved

    Site License Policy and Procedure

    This policy establishes guideline for a site license which is a type of software licensing agreement that grants the purchaser permission to use the software on a network on a single site, with an unlimited number of end users.

    Keywords: end users Software

  • Policy Number:3059

    Status:Approved

    Smoke-Free and Tobacco-Free Environment

    In order to promote health and wellness within the University community, it is the policy of CU Denver | CU Anschutz (“the university”) that smoking or tobacco use of any kind is prohibited on any property or in any facilities at CU Anschutz and in any owned, leased, or occupied buildings on CU Denver.

    Keywords: e-cigarettes Marijuana smoking snuff tobacco

  • Policy Number:3081

    Status:Approved

    Space Heaters Policy & Procedures (OPP: 103-105)

    This policy establishes the safe use of space heaters on campus property.

    Keywords: Authority Having Jurisdiction Fire Marshal Portable Radiant

  • Policy Number:1029

    Status:Approved

    Standards for Notice of Non-Renewal for Faculty Other Than Those with Tenured or at-will Appointments

    The purpose of this policy is to set the parameters for providing notice of non-renewal for faculty holding other than tenured or at-will appointments at the University of Colorado Denver | Anschutz Medical Campus.

    Keywords: Non-reappointment non-tenured

  • Policy Number:4015

    Status:Approved

    Student Employee Work Hours

    This policy establishes requirements and guidelines for student employment at the CU Denver Campus and CU Anschutz Medical Campus.

    Keywords: hours student employment

  • Policy Number:7014

    Status:Approved

    Student Immunization Requirements and Compliance

    This policy addresses immunization requirements for current and newly enrolled students at the University of Colorado Denver | Anschutz Medical Campus. The State of Colorado has established basic immunization requirements for students at institutions of higher education.

    Keywords: COVID flu immunization shots Vaccine

  • Policy Number:7029A

    Status:Approved

    Student Organizations - CU Anschutz

    This policy sets forth the administrative rules for student organizations and to define the relationship to those organizations that conduct activities on the CU Anschutz Medical Campus.

    Keywords: affiliated student organization associated student organization fundraising raffles

  • Policy Number:7026

    Status:Approved

    Student Participation in Commencement Ceremonies

    This policy stipulates the guidelines and exceptions by which students at CU Denver and CU Anschutz can participate in commencement ceremonies. 

    Keywords: graduation

  • Policy Number:7019

    Status:Approved

    Students Called for Military Duty

    This policy and guidelines offers suggestions for ways in which academic and administrative units and faculty may assist students who are called to active military duty.

    Keywords: national guard veterans affairs

  • Policy Number:2010

    Status:Approved

    Study Subject Payments

    This policy establishes the procedures and methods of payments to Study Subject participants at the University of Colorado Denver (CU Denver | CU Anschutz), including Internal Revenue Service (IRS) tax reporting requirements.

    Keywords: gift cards money orders participation incentives petty cash study subject compensation

  • Policy Number:5003

    Status:Approved

    Telephones / Telephony Services

    The purpose of this policy is to provide guidelines for the proper use of telephone and smart/cellular telephone services at the CU Denver Campus and CU Anschutz Medical Campus.

    Keywords: calling card Cellular long distance PBN telephony

  • Policy Number:3072

    Status:Approved

    Tent-Type Structures & Permits Policy & Procedures (OPP: 103-054)

    This policy establishes the safe use of tents and tent-type structures on campus property.

    Keywords: Authority Having Jurisdiction Marshal Outdoors Temporary

  • Policy Number:2031

    Status:Under Review

    Time and Effort Reporting on Sponsored Projects 4-21

    The University of Colorado Denver | Anschutz Medical Campus (“the university”) receives a significant amount of funding for sponsored projects from the Federal government. This policy establishes guidelines for timely reporting of time and effort charged to sponsored research projects.

    Keywords: certification cost sharing electronic personal effort reporting ePER

  • Policy Number:7997

    Status:Rescinded

    Transfer Credit Limits for Undergraduate Students

    This policy has been rescinded.

  • Policy Number:2026

    Status:Approved

    Transfer of Assets To or From Other Organizations

    The purpose of this policy is to manage the transfer of assets owned by the University of Colorado Denver | Anschutz Medical Campus (“university”) to another organization or the transfer of assets from another organization to the university.

    Keywords: Capital Assets Equipment Transfers

  • Policy Number:2032

    Status:Under Review

    Transfer of Sponsored Project Financial Commitments Not Involving Assets to Other Organizations, 4-16

    The purpose of this policy is to manage the transfer of University of Colorado Denver | Anschutz Medical Campus Sponsored Project (grant or contract) commitments to other organizations.

    Keywords: relinquishing statement restricted fund award

  • Policy Number:7006

    Status:Approved

    Transferring Undergraduate Credit

    This policy is designed to clarify when undergraduate credits may transfer to the university and to encourage students to advance as far through the educational system as they can in pursuit of their goals. It also covers transfer credits for military veterans. 

    Keywords: credits military veterans transfer xfr

  • Policy Number:2043A

    Status:Approved

    Treasury Pooled Investment Earnings - CU Anschutz

    The purpose of this policy is to establish guidelines for the recording and distribution of Treasury Pooled Investment Earnings (PIE) at the University of Colorado Denver Anschutz Medical Campus.

    Keywords: interest PIE pooled investment earnings

  • Policy Number:7027

    Status:Approved

    University Response Following a Student Death

    This policy sets forth procedural guidelines intended to assist those responding to the death of a student.

  • Policy Number:2034

    Status:Approved

    Unrelated Business Income Tax

    The purpose of this policy shall be to establish University of Colorado Denver | University of Colorado Anschutz Medical Campus guidelines for the reporting of Unrelated Business Income (UBI) to University System Administration and the subsequent submission of a 990-T Federal Income Tax return to the Internal Revenue Service.

    2034 - Exhibit A

    Keywords: auxiliary sales UBIT unrelated business income tax

  • Policy Number:3039

    Status:Rescinded

    Use of Campus Facilities for Continuing and Professional Education

    This policy has been rescinded

  • Policy Number:6005A

    Status:Approved

    Utilization of OnCore for Clinical Research - CU Anschutz

    The University of Colorado Anschutz Medical Campus (CU Anschutz) in collaboration with the University of Colorado Health system (UCHealth) and Children’s Hospital Colorado (CHCO) has implemented OnCore, a clinical trial management system (CTMS), to serve as a campus-wide platform to manage clinical research and facilitate fiscal and operational compliance with all relevant requirements.

    Keywords: Clinical Trial Management System Research

  • Policy Number:6009A

    Status:Approved

    Utilization of University of Colorado’s Research Pharmacy Services - CU Anschutz

    This policy is to define the utilization requirements for the research pharmacy facility on the Anschutz Medical Campus.

    Keywords: clinical research pharmacy facility research

  • Policy Number:4030

    Status:Approved

    Volunteer Policy

    The purpose of this policy is to define the circumstances under which volunteers may provide services to the University, clarify volunteer restrictions, and identify exceptions.

    Keywords: ​volunteer compensation internship shadowing trainee

  • Policy Number:5007

    Status:Rescinded

    Web Publishing

    This policy has been rescinded.

  • Policy Number:3040

    Status:Approved

    Whistleblower and Retaliation Policy

    This policy establishes the University's commitment to investigating allegations where an employee or student brings forwards concerns and is retaliated against in response.

    Keywords: Allegations Protection Retaliation

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