The University's managed travel program is designed to meet the travel needs of all individuals who travel on official University business.
Pre-approval is required prior to all trips. In response to the coronavirus (COVID-19) all domestic
and international travel has been restricted and must be approved using Concur Request prior to booking a trip.
Use the Concur Travel & Expense System (Concur) to book domestic and international travel and to process expense reports. Use the University's travel management company, Christopherson Business Travel (CBT), to book individual domestic,
international bookings, and group travel. CBT can be used for employees and non-employees.
Please refer to your unit's approval process, to assure you obtain appropriate approvals to travel.
Cardholders are required to take online
training, to follow purchasing rules, and adhere to the travel card handbook . All cardholders must be familiar with prohibited transactions, sensitive expenses, and the PSC procedural statement for travel.
Personal Card purchases (such as hotel, conference registration) will not be reimbursed until your trip is complete – these will be submitted with the expense report post-travel.
Whether using a personal card OR Travel card, travelers must remember to keep itemized receipts of all purchases. Receipts must be provided upon return to submit with their expense report.
Be aware of your Per Diem; rates are set by destination. You cannot receive reimbursement over the set per diem rate
A Travel Expense report must be submitted within 90 days of returning from travel.
Please have the following ready for your expense report:
Detailed Itinerary/agenda
Itemized receipts (no matter the $ amount)
This includes lodging, Travel Card purchases, Personal card purchases, meals, etc
Mileage reimbursement: please use Mileage Calculator in Concur
You can import your airfare transaction
Frequently Asked Questions
In your Concur report, add the charge as its own itemization, NOT as a nightly itemization.
Click the box next to "Lodging Rates" on the left in expense list, then on the right click "add itemization"
Use Lodging Deposit Check out Credit
If travel is wholly within a single day, meals are an allowable expense as long as the trip lasts 12 hours or more. Reimbursement cannot exceed 75% of the daily M&IE per diem rate.
Provost's Office
CU Denver
Lawrence Street Center
1380 Lawrence Street
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Denver,CO 80204
303-315-2100
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Fitzsimons Building
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Campus Box F565
Aurora,CO 80045
303-724-8071
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