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Announcement: CU Denver is Celebrating 50 Years

Whether you’re an alumnus, current student, member of the faculty and staff, donor, or neighbor, you’re a valuable part of the CU Denver community. Help us celebrate the last 50 years and a future that works for all.

Learn More

Events

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  • Signature Events
    • Commencement
    • Convocation
    • CU Denver Block Party
    • Chancellor's Distinguished Lecture
    • Future Fest
    • Fall Welcome Activities
  • Plan An Event
    • Policies and Procedures
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    • COVID-19 Policies for Events
  • University Calendar
  • University Calendar Support
    • Event Posting Best Practices
University Quick Links

University Calendar Support

The University of Colorado Denver calendar is the university's central, comprehensive events calendar. The calendar informs and connects the campus community with the wide array of events offered at CU Denver and communicates important dates and deadlines. If you have questions regarding the calendar, contact us at events@ucdenver.edu.


Policies & Guidelines

Event Submission Requirements

Events may only be submitted for consideration for the calendar by members of the CU Denver community (students, faculty and staff) through the calendar's event submission form .

An account is required to login and submit events to the calendar. No account is needed to view events on the calendar.

  • Use the Calendar Submission Form
    Events must be submitted through the calendar's online event submission form.Event Admins may also submit events through the Administration Dashboard.
  • Be an Approved University Entity
    Events should be organized and/or sponsored by a CU Denver entity (school, department, program, office, center or institute).
  • Have an Approved Room Reservation
    Prior to submitting an event to the calendar, the event organizer/sponsor​ must have completed an approved room reservation through the EMS room reservation system, AHEC's Event Services, or the Student Wellness Center and ensure that the dates and times associated with the event are correct. An event published to the calendar does not reserve the location. 
  • Provide Complete Event Information
    Although only Event Name, Description and Start Date are required fields, event listings should also include Time, Location, a complete and thorough description that includes sponsor/host and contact information, and a high-quality image (940x557px is ideal). Note that event flyers or images containing text do not comply with federal website accessibility requirements and will not be accepted. A website link for additional information is encouraged, as are filters that allow your event to be categorized. Only event information that is finalized and ready for public viewing will be published to the calendar.
  • Test All Links
    Verify that they direct users to the proper sites.
  • Protect Virtual Events from Zoombombing
    Utilize the Waiting Room feature or require preregistration.
  • Meet Calendar Submission Deadlines
    Event submissions should be submitted at 5-7 business days before the event to be included in the calendar. However, event organizers are encouraged to submit their events to the calendar as far in advance as possible to allow adequate time for event promotion.

Also review: best practices for event titles, descriptions and images

Events Not Approved to the Calendar

  • Events submitted not using a @ucdenver.edu email account. Exceptions are made for tri-institutional units with MSU Denver email addresses.
  • Events that lack required information.
  • Events that lack appropriate sponsorship by a CU Denver entity or lack a clear connection to the campus.
  • Events that lack the approval of an appropriate University entity.
  • Events found not to have an approved room reservation.
  • Events submitted less than five business days before the event date.
  • Classes, department meetings, student organization meetings, and save the dates  will not be displayed on the calendar.

Calendar Regulation & Authority

Event submissions that are assigned a department filter will be routed to the designated Event Admin (the unit's communicator) for review. The approval process can take up to two business days. Submissions may be accepted as is, sent back to the user for editing, or denied. CU Denver reserves the right to delete and/or edit event listings if they do not meet appropriate criteria, including language that doesn't meet community standards, university policies and procedures, or violates local, state or federal law.

 

Frequently Asked Questions - Calendar Users

To post an event to the calendar, you must first create a user account. All users may submit an event to be published on the events calendar. All events will be reviewed and approved by the calendar administrators before they are published.

Create a user account by signing into the calendar with your university credentials (SSO).

If you represent a unit that does not have a calendar administrator, you may submit your event through our online event submission form.

A two-week minimum lead time is recommended for submissions, when possible, to make sure the editor has time to review your request with ample time for your event to be promoted on the calendar and relevant feeds. If an event does not appear to meet the requirements, it may be returned to the submitter to edit or it may be rejected with an explanation. Publication of events is at the discretion of the calendar editor.

All postings must meet the following criteria to be included on the calendar:

  • Event must be affiliated with or endorsed by the University of Colorado Denver
  • Events may take place on of off campus. Off-campus events may be added to the calendar only if hosted by a University entity.
  • Event must not be personal in nature (e.g. birthday celebration)

The submitter is expected to proofread content carefully before submitting events and will be responsible for correcting erroneous information in submissions, such as incorrectly reported dates, times, locations, event details, policies or procedures. Repeated inaccuracies, misuse, abuse or overuse of the calendar may result in restriction or termination of contribution rights.

When you post an event to the university calendar, it may be displayed in the following places based on the event's settings. 

  • The Main Calendar homepage
  • The Place Page of the campus event location
  • The Department Landing page of the unit hosting the event

Featured events meet the following requirements:

  • The event must be of interest to a majority of the campus community
  • The event image must be appealing
  • The topic or program must be of particular interest

The number of large-scale events being held on campus at the same time will also impact the selection of featured events.

Featured events are displayed in the Featured Event carousel on the main calendar page. We continually monitor all events that have been added to the calendar, and will feature those we feel meet the above criteria. If you feel your event should be featured, please let us know at events@ucdenver.edu.

Special Note about the event Image: All Featured Events must have photo or illustration included with the submission. 940x557 is the largest viewpoint on the platform. The max photo size is 5000x5000 px.

1. Add events at least 5-7 days before the start date.

Don't wait to add them until the last minute and allow time for approval if you aren't an Event Admin.

2. Put additional event info in the description rather than using a flyer or text-heavy photo.

Information in flyers might be cut off or covered by labels when posted.

3. Use filters, tags and keywords to classify your event and make it easier to find.

Don't leave this section blank.

4. Use Recurring when there is more than one instance of an event.

Don't create multiple submissions.

5. Change the status of an event instead of deleting it.

An event that suddenly disappears may confuse attendees. You'll also lose all participant data that had been collected.

6. Do not post Zoom links in an event posting without enabling security features.

Use the Register or Waiting Room feature in Zoom to control access to your virtual event.

All officially-recognized student organizations should start by submitting their events to MyLynx so that they appear on the student engagement platform. The Office of Student Life and Campus Community will add student org events to the university calendar.

Logging in to the calendar gives you access to many interactive features. CU Denver students, faculty and staff with a university credentials have the most access to the calendar and may be given Event Admin and/or Group Officer permissions. 

Members of the general public can create an account and log in via multiple avenues. An account gives you access to many of the basic calendar features such as creating a personal calendar, tracking events you are interested in, and setting up event reminders. You may also create a custom profile.

If you do not wish to create an account, you will still be able to see all events and share events to social media.

940 x 557 px is the recommended image size for the calendar. Images should be oriented horizontally for proper formatting. Do not use images  that include text (can't be read by screen readers) or logos as event images.

You may also select an image from the Photo Library.

Log in to the calendar

Find the event page on the calendar and click on the “Edit Event” link under the location map on the event page.

You may change the title, description, date and time, location and other information. Event type and department tags can also be added. You may also delete an event if it is a duplicate.

When you make changes to an event that has been approved and is live, it will place the event in the pending queue again for admin approval.

Frequently Asked Questions - Event Admins

Review the Add Events (for Event Admins) tutorial to learn how to post to the calendar in the Admin Dashboard.

Localist’s bulk uploading feature allows you to build a Excel (.xls) or CSV (.csv) spreadsheet and upload all of the events at once.

A Group/Department Officer manages a Department landing page and has permissions to . . .

  • Approve/reject a Group’s/Department’s followers
  • Edit the Department's landing page description and photo.
  • Send messages to a Group’s/Department’s followers

The Pending Queue is where all event submissions by calendar users who are not Event Admins or Trusted Users will be sent to await approval by an Event Admin before they are posted to the calendar. 

The queue for Event Admins is determined by the Allowed and Excluded Filters assigned to each Admin. For example, an Event Admin for the Department of Anthropology will see only events to which that filter is applied. Events without applied filters will land in the Platform Administrator's Pending Queue.

Visit the Approval Guide for Event Admins to learn what to look out for when reviewing event submissions.

Start by logging into the calendar to create an account.

Submit an email to events@ucdenver.edu with the following information:

  • Full Name
  • Name of your department or unit
  • Name of your unit's communicator (if you have one)
  • Reason why you are adding or changing the Event Admin for your unit

A widget enables you to post an item once in the main calendar and publish it on separate pages, such as a unit’s homepage. You may curate which events are pulled into your widget by selecting the department, place, tags, keywords or filters. 

Widgets are not publicly available. If you'd like to add a widget to your university website, please contact events@ucdenver.edu.

Event Admins can find per-event metrics in the event's edit form. Three reports are available: an Attendees report of all users who selected I'm Interested, an Attendee Geography report, and Page Views.

Yes, for hybrid and virtual events, Zoom integration provides the ability to:

1. Create a new Zoom meeting without leaving the event form, and

2. Include a unique Zoom access link in the registration confirmation email

University Events

Events@ucdenver.edu

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