Policies & Guidelines

Event Submission Requirements

Events may only be submitted for consideration for the calendar by members of the CU Denver community (students, faculty and staff) through the calendar's event submission form .

An account is required to login and submit events to the calendar. No account is needed to view events on the calendar.

• Use the Calendar Submission Form
  Events must be submitted through the calendar's online event submission form.Event Admins may also submit events through the Administration Dashboard.
  
• Be an Approved University Entity
  Events should be organized and/or sponsored by a CU Denver entity (school, department, program, office, center or institute).
• Have an Approved Room Reservation
  Prior to submitting an event to the calendar, the event organizer/sponsor​ must have completed an approved room reservation through the EMS room reservation system, AHEC's Event Services, or the Student Wellness Center and ensure that the dates and times associated with the event are correct. An event published to the calendar does not reserve the location. 
• Provide Complete Event Information
  Although only Event Name, Description and Start Date are required fields, event listings should also include Time, Location, a complete and thorough description that includes sponsor/host and contact information, and a high-quality image (940x557px is ideal). Note that event flyers or images containing text do not comply with federal website accessibility requirements and will not be accepted. A website link for additional information is encouraged, as are filters that allow your event to be categorized. Only event information that is finalized and ready for public viewing will be published to the calendar.
• Test All Links
  Verify that they direct users to the proper sites.
• Protect Virtual Events from Zoombombing
  Utilize the Waiting Room feature or require preregistration.
  
• Meet Calendar Submission Deadlines
  Event submissions should be submitted at 5-7 business days before the event to be included in the calendar. However, event organizers are encouraged to submit their events to the calendar as far in advance as possible to allow adequate time for event promotion.

Also review: best practices for event titles, descriptions and images

Events Not Approved to the Calendar

• Events submitted not using a @ucdenver.edu email account. Exceptions are made for tri-institutional units with MSU Denver email addresses.
  
• Events that lack required information.
• Events that lack appropriate sponsorship by a CU Denver entity or lack a clear connection to the campus.
• Events that lack the approval of an appropriate University entity.
• Events found not to have an approved room reservation.
• Events submitted less than five business days before the event date.
• Classes, department meetings, student organization meetings, and save the dates  will not be displayed on the calendar.

Calendar Regulation & Authority

Event submissions that are assigned a department filter will be routed to the designated Event Admin (the unit's communicator) for review. The approval process can take up to two business days. Submissions may be accepted as is, sent back to the user for editing, or denied. CU Denver reserves the right to delete and/or edit event listings if they do not meet appropriate criteria, including language that doesn't meet community standards, university policies and procedures, or violates local, state or federal law.